About this guide

This guide is for all staff at the University of Oxford. We all have a role to play in creating an environment which is accessible and inclusive for all our students, so that everyone has an equal opportunity to achieve their potential.

Our strategic plan sets out how we value diversity, and by supporting wellbeing, are committed to ensuring that the very best students can flourish in our community. Currently, 17% of our students register with the Disability Advisory Service. Ensuring that every student receives effective support to manage their disability and gets the best out of their time at Oxford is a collaborative effort in which all parts of the University are involved.

From the admissions process onwards, we aim to support disabled students in a way that promotes independence and a sense of belonging. This includes the evaluation of students’ study needs through the Disability Advisory Service, the reasonable adjustments to teaching and learning that are implemented by departments, faculties and colleges, and the central services provided by, for example, the Bodleian libraries and Oxford University Sport.

In these pages, staff can find out more about our Common Framework for supporting disabled students, the processes and procedures followed at Oxford, good practice examples, and advice on embedding an inclusive approach. There is also a directory of training materials for staff who wish to develop their expertise in particular areas of disability support. Do spend time exploring these pages and recommend them to your colleagues.

You can navigate the guide either by browsing the full table of contents below or go back to the main page to explore its seven main chapters. 

Supporting disabled students: a guide

  1. The Common Framework for supporting disabled students

The key principles of the Common framework for supporting disabled students, related University policies, and relevant legislation.

  1. Roles and responsibilities

Information about the roles and responsibilities of different units and individuals relating to disability support at Oxford.             

2.1        Responsibilities of colleges, departments and faculties

2.2        Disability Lead and Disability Coordinator   

2.3        Disability Advisory Service 

2.4        Students

2.5        Student Union and Student Advisory Service

2.6        Academic staff 

2.7        Libraries

2.8        Careers Service

  1. Understanding Disability

Key concepts relating to disability support provision and a guide to the impact on study of different disabilities.

3.1        Key concepts: Reasonable adjustments and inclusivity       

3.2        Implications for study      

3.3        Glossary

  1. Understanding student needs

Procedures for assessing students’ needs, the Student Support Plan, applying for funding, and PEEPs

4.1        The Student Support Plan

4.2        Disabled Student Allowance          

4.3        Personal Emergency Evacuation Plans (PEEPs)

  1. Supporting the student journey

A guide to implementing anticipatory and reasonable adjustments at each stage of a student’s time at Oxford.

5.1        Anticipatory duty     

5.2        Implementing a Student Support Plan     

5.3        Admissions

5.4        Transition to University

5.5        Building adjustments and access         

5.6         Accessible and inclusive teaching           

5.7         Teaching Remotely and Reasonable adjustments to teaching and learning

5.8         Study abroad, field trips and placements

5.9         Assistive technology

5.10       Examinations and assessments     

5.11       Accessible communication

5.12       Suspension of studies

5.13       Fitness to study, complaints and appeals

5.14       Research students              

5.15       Visiting, non-matriculated and international students         

5.16       Monitoring the student experience 

  1. Confidentiality and sharing information         

 Tips on protecting student data and ensuring effective sharing of disability-related information.    

6.1         Encouraging student disclosure          

6.2         Sharing disability-related information

6.3         Data security

  1. Examples of good practice  

Short case studies illustrating work to create an accessible and inclusive environment.

8. Disability confidence

A selection of training courses and online resources to support work with disabled students.            

8.1         Oxford networks and training

8.2         Supporting students with mental health disabilities

8.3         External training, networks and mailing lists

Index to follow. 

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