Graduate Supervision Reporting (GSR) in eVision

To find out more about what students, academic and administrative staff are able to do in GSR please see the Overview of Access webpage. For guidance on how graduate students and relevant staff use GSR see the How Reporting Works in GSR web page. For any other questions see the Frequently Asked Questions (FAQs) and the User Guides web pages.

Training is available for Super Users. Please see the Training pages for further information. 

 

OVERVIEW AND LATEST UPDATES

Overview

GSR is used by graduate students, supervisors, college advisors, and Course Directors/DGSs to review students’ academic progress.

  • Students access GSR in Student Self Service
  • Academic and administrative staff access GSR in eVision (see right hand menu)

When your reporting window opens, you will receive an automated email notification with everything that you need to get started in GSR.

Automated GSR notifications

All automated GSR email notifications to contributors are outlined in the Automated GSR notifications   (Excel) document (NB each term is listed on a separate tab).
 

Latest Updates

For the first time this year there will be a Long Vacation reporting window for some courses. The supervisor reporting window for Long Vacation 2019 reporting window is now open and will close on Friday 18th October. DGS and College Advisors will be able to report up to Friday 15th November. The student reporting window closed on Friday 20th September. Training and quick reference guides are available for students on the Oxford Students website and for staff on the Student Systems website.

If you have any enquires or encounter technical issues please contact the Student Systems Support Centre.

REPORTING DATES FOR 2018-19

The standard reporting windows for the current academic year are listed below. Certain courses have alternative reporting windows, and where this is the case, your department will let you know. You will be reminded by an automated GSR email notification sent to you when your reporting window opens. 

Trinity Term 2019

  Open  Close
Student 10/06/2019 28/06/2019
Supervisor 01/07/2019 26/07/2019
Course Director/DGS 29/07/2019 23/08/2019

Long Vacation 2019

  Open Close
Student 02/09/2019 20/09/2019
Supervisor 23/09/2019 18/10/2019
Course Director/DGS 21/10/2019 15/11/2019

 

GSR SUPER USERS

In Michaelmas term 2018 the Graduate Supervision System (GSS) replaced with Graduate Supervision Reporting (GSR) in eVision.

In addition to the Student Systems Support Centre, which can help with queries about using GSR, super users in divisions will be able to provide local support. Super user contact details are listed below.

Division GSR super user contacts
Department of Continuing Education Contact gsa@conted.ox.ac.uk
Humanities Erica Saracino (erica.saracino@humanities.ox.ac.uk)
Jeremy Moyse (jeremy.moyse@humanities.ox.ac.uk)
Pádraig O’Connor (padraig.oconnor@humanities.ox.ac.uk)
Medical Sciences

graduate.studies@medsci.ox.ac.uk

David Hyland
Claire Oerton
Elena Escudero Gonzalez
Sue Taylor

MPLS Helen Beauchamp (helen.beauchamp@mpls.ox.ac.uk)
Social Sciences Andy Garlick (andy.garlick@socsci.ox.ac.uk)
Lesley Darcy (lesley.darcy@socsci.ox.ac.uk)

 

KNOWN ISSUES

eVision Graduate Supervision Reporting

Expand All

Description:
In some cases, peoples' titles may not show correctly in Graduate Supervision Reporting.

System area:
Supervision Reporting: dashboards.

Workaround:
The source of this data can be amended by your local HR person or team.

Description:
This issue will affect Course Directors and DGSs with more than 100 contacts. On saving and submitting a report from the dashboard, there is an option to continue to the next report in the list, without returning to dashboard. Using this function, when you reach the final report on the page, the only option is to return to dashboard, there is no option to move forward to the next report on the subsequent page.

System area:
Supervision Reporting: dashboards. 

Workaround:
When you have reached the end of the list of records on the page, you will need to return to the dashboard in order to continue. 

Description:
If GSR access for a subject administrator, Course Director or DGS is made historic, the corresponding section still appears in GSR and related functionality may or may not work, depending on the user's other access in GSR.

System area:
Supervision Reporting: manage user access.

Workaround:
The Student Systems Support Centre will be able to update this.

Description:
When re-enabling access for a user, no automated email notification is sent to the user them telling them they have been given access.

System area:
Supervision Reporting: manage user access.

Workaround:
The workaround is currently to tell the user by sending a manual email.

Systems Availability

All student systems available!

Please also see the Systems Availability page and Notices page for further information on
planned downtime.

 

Contact us


student.systems@admin.ox.ac.uk
01865 (2)84848

Opening Hours: 
08:30 - 17:00 Mon - Fri
(excl. BHs & fixed closure days)

Gibson Building, Ground Floor
Radcliffe Observatory Quarter
Woodstock Road
Oxford OX2 6GG

 
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