eVision User Guides and Quick Reference Guides (QRGs)
In support of the use of eVision, the following documentation is available. Please contact the Students Systems Support Centre if you have any queries.
The eVision training material can be found on the tabs below. The Graduate Supervision Reporting (GSR), College Records and On Course Applications specific guides are on separate tabs below.
The training materials, such as user guides and Quick Reference Guides (QRG), can be found on this tab. If you require training materials for College Records and Graduate Supervision and Reporting (GSR) then these can be found on the other tabs.
For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above.
Admissions
| Document name | Version | Date |
|---|---|---|
| Review PGCE applications (for College Assessors) (PDF)
|
1.4 | 12 Dec 2022 |
| Bulk PDF download QRG (PDF)
|
5.3 | 12 Dec 2022 |
| Graduate Admissions manual for colleges (PDF)
|
11.3 | 14 Dec 2022 |
| Review PGCE applications and record college allocation for College Administrators (PDF)
|
1.4 | 12 Dec 2022 |
| Undergraduate Admissions manual for colleges (PDF)
|
5.7 | 1 June 2023 |
| Review Applications in Offer Holder Pool (PDF)
|
1.0 | 22 Feb 2021 |
| Running Submitted Application Dataview QRG (PDF) | 3.3 | 12 Dec 2022 |
| Running Graduate Admissions Reports (PDF) | 4.1 | 12 Dec 2022 |
On-course
General
| Document name | Version | Date |
|---|---|---|
| Accessing and Navigation eVision QRG (PDF) | 5.0 | 16 May 2022 |
| Guide to reporting in eVision (PDF) | 5.0 | 29 Nov 2022 |
| Student Self Service Manual (for staff) (PDF) | 13.2 | 18 May 2023 |
For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above.
Admissions
| Document name | Version | Date |
|---|---|---|
| Application Assessment Monitoring and Recording Academic Decisions for UAB Admins (PDF) | 1.0 | 30 Oct 2023 |
| Assessor Group Maintenance for Lead Assessors (PDF) | 1.0 | 30 Oct 2023 |
| Assessor Group and Course Lead Maintenance for UAB Admins (PDF) | 1.0 | 30 Oct 2023 |
| Assign Applications for UAB Admins and Lead Assessors (PDF) | 1.0 | 30 Oct 2023 |
| Recording Academic Decisions for Lead Assessors (PDF) | 1.0 | 30 Oct 2023 |
| Review Applications for Assessors (PDF) | 1.0 | 30 Oct 2023 |
| Bulk PDF Download (PDF) | 5.3 | 12 Dec 2022 |
| Bulk Reject QRG (PDF) | 4.1 | 12 Dec 2022 |
| Graduate Admissions manual for Departments (read-only access) (PDF) | 1.1 | 20 Dec 2022 |
| Graduate Admissions manual for Departments (PDF) | 15.4 | 13 Mar 2023 |
|
2.0 |
16 May 2022 |
|
| Undergraduate Admissions manual for Departments (PDF) | 3.1 | 22 Dec 2022 |
| Running Submitted Application Dataview QRG (PDF) | 3.3 | 12 Dec 2022 |
| Running Graduate Admissions Reports (PDF) | 4.1 | 12 Dec 2022 |
On-course
General
| Document name | Version | Date |
|---|---|---|
| Accessing and Navigation eVision QRG (PDF) | 5.0 | 22 May 2022 |
| Guide to Reporting in eVision (PDF) | 5.0 | 29 Nov 2022 |
| Student Self Service Manual (for staff) (PDF) | 13.2 | 18 May 2023 |
For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above.
Admissions
| Document name | Version | Date |
|---|---|---|
| Graduate Admissions manual for Departments (read-only access) (PDF) | 1.1 | 20 Dec 2022 |
| Running Graduate Admissions Reports (PDF) | 4.1 | 12 Dec 2022 |
| Running Submitted Application Dataview QRG (PDF) | 3.3 | 12 Dec 2022 |
On-Course
| Document name | Version | Date |
|---|---|---|
| Examinations including Alternative Arrangements QRG (PDF) | 1.6 | 05 Feb 2021 |
| Submissions Item Details (read-only) (PDF) | 1.3 | 07 Oct 2022 |
| Student Support Plans: Exams Services (PDF) | 1.1 | 20 May 2022 |
| Student Trusted contact details QRG (PDF) | 1.6 | 27 Feb 2023 |
| View Student QRG (PDF) | 4.1 | 01 Dec 2022 |
General
| Document name | Version | Date |
|---|---|---|
| Accessing and Navigation eVision QRG (PDF) | 5.0 | 16 May 2022 |
| Guide to Reporting in eVision (PDF) | 5.0 | 29 Nov 2022 |
| Student Self Service Manual (for staff) (PDF) | 13.2 | 18 May 2023 |
For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above.
Admissions
| Document name | Version | Date |
|---|---|---|
| Graduate Admissions Application Processing Manual (PDF) | 3.0 | 17 Aug 2020 |
| Student Fees and Funding: Managing Central Scholarships (PDF) | 4.3 | 20 Dec 2022 |
| PGCE Admissions for the PGCE Office manual (PDF) | 1.7 | 24 Jan 2018 |
| Rhodes Trust: Graduate Admissions (PDF) | 0.3 | 17 Nov 2015 |
On-Course
General
| Document name | Version | Date |
|---|---|---|
| Accessing and Navigation eVision QRG (PDF) | 5.0 | 16 May 2022 |
| Guide to Reporting in eVision (PDF) | 5.0 | 29 Nov 2022 |
| Student Self Service Manual (for staff) (PDF) | 13.2 | 18 May 2023 |
The Quick Reference Guides (QRGs) and videos below are intended to guide staff in their use of GSR.
| Document | Version | Date |
|---|---|---|
| Graduate Supervision Reporting: a guide to operational and management reports (PDF) | 2.1 | 04 Oct 2021 |
| Manage user preferences (PDF) | 4.1 | 18 Jan 2023 |
| Review supervisor dashboard (PDF) | 4.2 | 16 Jan 2023 |
| Search and view supervision reports (PDF) | 4.1 | 16 Jan 2023 |
| Search and view TNA forms (PDF) | 2.1 | 16 Jan 2023 |
| Update a concern (PDF) | 3.0 | 16 Mar 2020 |
| Document | Version | Date |
|---|---|---|
| Graduate Supervision Reporting: a guide to operational and management reports (PDF) | 2.1 | 04 Oct 2021 |
| Manage user preferences (PDF) | 4.1 | 18 Jan 2023 |
| Review Course Director / DGS dashboard (PDF) | 4.1 | 17 Jan 2023 |
| Search and view supervision reports (PDF) | 4.1 | 16 Jan 2023 |
| Search and view TNA forms (PDF) | 2.1 | 16 Jan 2023 |
| Update a concern (PDF) | 3.1 | 16 Jan 2023 |
| Document | Version | Date |
|---|---|---|
| Graduate Supervision Reporting: a guide to operational and management reports (PDF) | 2.1 | 04 Oct 2021 |
| Manage user preferences (PDF) | 4.1 | 18 Jan 2023 |
| Review College Advisor dashboard (PDF) | 4.1 | 17 Jan 2023 |
| Search and view supervision reports (PDF) | 4.1 | 16 Jan 2023 |
| Search and view TNA forms (PDF) | 2.1 | 16 Jan 2023 |
| Document | Version | Date |
|---|---|---|
| 4th reporting window options report in GSR (PDF) | 3.1 | 18 Jan 2023 |
| Bulk PDF generation and download (PDF) | 3.1 | 18 Jan 2023 |
| Graduate Supervision Reporting: a guide to operational and management reports (PDF) | 2.1 | 04 Oct 2021 |
| Managing changes during a supervision reporting period (PDF) | 1.1 | 12 Feb 2021 |
| Recharge codes against specialisms report in GSR (PDF) | 3.1 | 18 Jan 2023 |
| Run role assignment report (PDF) | 3.1 | 16 Jan 2023 |
| Supervision report maintenance (PDF) | 4.2 | 23 Jan 2023 |
| Search and view supervision reports (PDF) | 4.1 | 16 Jan 2023 |
| Search and view TNA forms (PDF) | 2.1 | 16 Jan 2023 |
| Send report reminders (PDF) | 4.1 | 18 Jan 2023 |
| Supervision payments report in GSR (PDF) | 2.1 | 14 Jun 2019 |
| Supervision payments payroll (PDF) | 1.0 | 01 Apr 2019 |
| View supervision reports by award programme and DGS (PDF) | 4.1 | 16 Jan 2023 |
| Document | Version | Date |
|---|---|---|
| Bulk PDF generation and download (PDF) | 3.1 | 23 Jan 2023 |
| Graduate Supervision Reporting: a guide to operational and management reports (PDF) | 2.1 | 04 Oct 2021 |
| Manage user preferences (PDF) | 4.1 | 18 Jan 2023 |
| Search and view supervision report (PDF) | 4.1 | 16 Jan 2023 |
| Search and view TNA forms (PDF) | 2.1 | 16 Jan 2023 |
| Document | Version | Date |
|---|---|---|
| Graduate Supervision Reporting: a guide to operational and management reports (PDF) | 2.1 | 04 Oct 2021 |
| Search and view TNA forms (PDF) | 2.1 | 16 Jan 2023 |
| Document | Verson | Date |
|---|---|---|
| 4th reporting window options report in GSR (PDF) | 3.0 | 16 Mar 2020 |
| Bulk PDF generation and download (PDF) | 3.1 | 18 Jan 2023 |
| Graduate Supervision Reporting: a guide to operational and management reports (PDF) | 2.1 | 04 Oct 2021 |
| Manage 4th reporting window in GSR (PDF) | 3.2 | 18 Jan 2023 |
| Managing changes during a supervision reporting period (PDF) | 1.1 | 12 Feb 2021 |
| Manage report date rules for courses (PDF) | 4.1 | 18 Jan 2023 |
| Manage user access in GSR (PDF) | 4.1 | 16 Jan 2023 |
| Recharge codes against specialisms report in GSR (PDF) | 3.0 | 16 Mar 2020 |
| Search and view TNA forms (PDF) | 2.1 | 16 Jan 2023 |
| Supervision Payments Report in GSR (PDF) | 2.2 | 18 Jan 2023 |
| Supervision report maintenance (PDF) | 4.2 | 16 Jan 2023 |
| Search and view supervision report (PDF) | 4.1 | 16 Jan 2023 |
Your view within College Records will be determined by your access level. If you are unsure of your level of access to College Records please contact your Information Custodian.
For further information on eVision College Records please see the College Records webpages.
| Document Name | Version | Date |
|---|---|---|
| Introduction to College Records (PDF) | 4.2 | 09 Dec 2022 |
| Create and manage sites, buildings and rooms (PDF) | 2.1 | 07 Dec 2022 |
| Create and manage groups (PDF) | 2.3 | 07 Dec 2022 |
| Email all college members (PDF) | 1.6 | 07 Dec 2022 |
| Run College Records reports (PDF) | 4.3 | 09 Dec 2022 |
| View college members (students and other members) - read-only (PDF) | 5.1 | 08 Dec 2022 |
| Document Name | Version | Date |
|---|---|---|
| View and update student records (PDF) | 9.3 | 01 June 2023 |
| View student record changes (PDF) | 1.5 | 09 Dec 2022 |
| Collections (PDF) | 1.1 | 09 Dec 2022 |
| Document Name | Version | Date |
|---|---|---|
| Create and manage college members (excluding students) (PDF) | 7.3 | 01 June 2023 |
The Quick Reference Guides (QRGs) below are intended to guide staff in their use of On Course Applications.
A video aimed at academics can also be found on the eLearning tab of the Training page.
Note. For video guidance on navigating your dashboard and actioning applications please enrol on the On Course Applications Video for Academics which can also be found on the eLearning tab of the Training page.
| Document Name | Version | Date |
|---|---|---|
| On-Course Applications Dashboard Overview: Guide for Supervisors, Colleges, Department Reviewers and MSB (PDF) | 2.1 | 24 Feb 2025 |
| Searching and Viewing the On-Course Applications Dashboard: Guide for all users (PDF) | 2.1 | 24 Feb 2025 |
| Appointment of Examiners using On-Course Applications: Guide for Supervisors (PDF) | 2.1 | 30 May 2025 |
| Managing Milestones: Guide for Assessors (PDF) | 1.5 | 30 May 2025 |
See also the Quick Reference Guides under the Graduate Administrator and Super User section.
| Document Name | Version | Date |
|---|---|---|
| Managing access and email notifications in On-Course Applications: Guide for System Administrators (PDF) | 2.0 | 13 Nov 2024 |
| Searching and Viewing the On-Course Applications Dashboard: Guide for All Users (PDF) | 2.1 | 24 Feb 2025 |
Systems availability
SITS:Vision 10.9 Upgrade: eVision and SITS:Vision unavailable from 5pm Friday 25th July to 9am Monday 28th July
eVision (including Student Self Service and Graduate Applicant Self Service) and SITS:Vision will be unavailable from 5pm Friday 25th July to 9am Monday 28th July as part of the SITS 10.9 upgrade. Please ensure that you have logged out of eVision and/or SITS:Vision before 5pm. For further information please see the Notices page.
Contact us
Student Systems
student.systems@admin.ox.ac.uk
01865 (2)84848
Opening Hours:
08:30 - 17:00 Mon - Fri
(excluding bank holidays & fixed closure days)
