eVision User Guides and Quick Reference Guides (QRGs)

The eVision training material can be found on the tabs below. The Graduate Supervision Reporting (GSR), College Records and On Course Applications specific guides are on separate tabs below. 

Trinity Term 2022 Upgrade: SITS 10.3

The SITS 10.3 upgrade has introduce a small number of cosmetic changes to eVision. The user guides and QRGs will be updated to reflect these cosmetic changes in due course.  

eVision

The training materials, such as user guides and Quick Reference Guides (QRG), can be found on this tab. If you require training materials for College Records and Graduate Supervision and Reporting (GSR) then these can be found on the other tabs.

Expand All

For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

 

On-course

 

General

Document name Version Date
Accessing and Navigation eVision QRG   (PDF) 5.0 16 May 2022
Guide to reporting in eVision   (PDF) 4.2 05 Oct 2020
Student Self Service Manual (for staff)   (PDF) 10.0 06 Jan 2022

 

For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

Document name Version Date
Bulk PDF Download   (PDF) 5.2 22 Feb 2021
Bulk Reject QRG   (PDF) 4.0 05 Feb 2020
Graduate Admissions manual for Departments (read-only access)    (PDF) 1.0 08 Dec 2021
Graduate Admissions manual for Departments  (PDF) 15.0 16 May 2022

Graduate Admissions manual for Divisions   (PDF)

2.0

16 May 2022

Undergraduate Admissions manual for Departments   (PDF) 3.0 12 Dec 2018

 

On-course

 

Document name Version Date
Assessment Review Manual   (PDF) 1.2 02 Aug 2021
Candidate List Report for Inspera   (PDF) 1.0 24 Mar 2022
Enrol Students QRG   (PDF) 1.5 20 Aug 2021
Exam Board Meeting Dates QRG   (PDF) 1.1 20 Nov 2020
Fee Rate Setting   (PDF) 1.0 03 Mar 2020
Fees and Funding Schedule - Modular Courses    (PDF)

 

0.1 8 Oct 2019
Fees and Funding Schedule - Non-Modular Courses    (PDF)

 

0.2 8 Oct 2019
Fee Schedule manual   (PDF) 5.0 06 Oct 2020
Manage Inspera Roles in eVision    (PDF) 2.0 24 Mar 2022
Mitigating circumstances notice to examiners (department) QRG   (PDF) 2.3 08 Apr 2022
Mitigating Circumstances Notice to Examiners (department) Outcomes QRG   (PDF) 3.6 25 Mar 2022
Managing Student Financial Support in eVision   (PDF) 3.0 06 Oct 2020
Overall Marks and Ranking   (PDF) 1.3 24 Aug 2020
On-Course Graduate Student Record Management manual   (PDF) 4.3 17 Mar 2021
Programme Specific Text QRG   (PDF) 4.2 17 Mar 2022
Special Learning Difficulties (SpLD) Status Report   (PDF) 2.0 25 Jan 2022
Student Support Plans: Delegated access  (PDF) 1.0 06 Oct 2020
Student Support Plans: Disability Coordinators   (PDF) 1.0 06 Oct 2020
Submission Item Details (Department Exam Board Administrator)   (PDF) 1.1 18 Mar 2022
View Student QRG   (PDF) 4.0 07 Mar 2022
Visa Management manual   (PDF) 2.6 05 Jan 2021

 

General

Document name Version Date
Accessing and Navigation eVision QRG   (PDF) 5.0 22 May 2022
Guide to Reporting in eVision   (PDF) 4.2 05 Oct 2020
Student Self Service Manual (for staff)   (PDF) 10.0 06 Jan 2022

For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

Document name Version Date
Graduate Admissions manual for Departments (read-only access)   (PDF) 1.0 08 Dec 2021
Running Graduate Admissions Reports   (PDF) 4.0 28 May 2020
Running Submitted Application Dataview QRG  (PDF) 3.2 15 Apr 2020

 

On-Course

Document name Version Date
Emergency Contact Details QRG   (PDF) 1.4 24 Feb 2022
Examinations including Alternative Arrangements QRG   (PDF) 1.6 05 Feb 2021
Running the Matriculation Dataview QRG   (PDF) 1.2 15 Apr 2020
Submissions Item Details (read-only)   (PDF) 1.1 04 Mar 2022
Student Support Plans: Exams Services   (PDF) 1.0 06 Oct 2020
View Student QRG   (PDF) 4.0 07 Mar 2022

 

General

Document name Version Date
Accessing and Navigation eVision QRG   (PDF) 5.0 16 May 2022
Guide to Reporting in eVision   (PDF) 4.2 05 Oct 2020

For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

 

On-Course

 

General

Document name Version Date
Accessing and Navigation eVision QRG   (PDF) 5.0 16 May 2022
Guide to Reporting in eVision   (PDF) 4.2 05 Oct 2020

 

GSR in eVision

The Quick Reference Guides (QRGs) and videos below are intended to guide staff in their use of GSR.

Expand All

Document Version  Date
Graduate Supervision Reporting: a guide to operational and management reports   (PDF) 2.1 04 Oct 2021
Manage user preferences   (PDF) 4.0 16 Mar 2020
Review supervisor dashboard   (PDF) 4.1 15 Oct 2020
Search and view supervision reports   (PDF) 4.0 16 Mar 2020
Search and view TNA forms   (PDF) 2.0 16 Mar 2020
Update a concern   (PDF) 3.0 16 Mar 2020

 

 

College Records in eVision

Your view within College Records will be determined by your access level. If you are unsure of your level of access to College Records please contact your Information Custodian.

For further information on eVision College Records please see the College Records webpages.  

Expand All

Document Name Version Date
Introduction to College Records   (PDF) 4.0 07 Mar 2022
Create and manage sites, buildings and rooms   (PDF) 2.0 24 Jun 2019
Create and manage groups   (PDF) 2.2 23 Nov 2020
Email all college members   (PDF) 1.5 14 Aug 2020
Run College Records reports   (PDF) 4.2 27 Nov 2020
View college members (students and other members) - read-only   (PDF) 5.0 07 Mar 2022
Document Name Version Date
View and update student records   (PDF) 9.1 24 Mar 2022
View student record changes   (PDF) 1.4 17 Aug 2020
Collections   (PDF) 1.0 24 Jun 2019
On Course Applications

The Quick Reference Guides (QRGs) below are intended to guide staff in their use of On Course Applications.

A video aimed at academics can also be found on the eLearning tab of the Training page.

Expand All

Note. For video guidance on navigating your dashboard and actioning applications please enrol on the On Course Applications Video for Academics which can also be found on the eLearning tab of the Training page.

Document Name Version  Date
On Course Applications Dashboard Overview for Academics   (PDF) 1.2 15 Oct 2020
On Course Applications Search & View   (PDF) 1.0 06 Jan 2020
Appointment of Examiners Applications (Supervisors)   (PDF) 1.0 06 Jan 2020

 

See also the Quick Reference Guides under the Graduate Administrator and Super User section. 

Document Name Version  Date
On Course Applications: Managing Access and Email Notifications   (PDF) 1.0 16 Mar 2020
On Course Applications Search & View   (PDF) 1.0 06 Jan 2020

 

All student systems available!

Please see also the Systems Availability page for details of the status of each system. For scheduled downtime please see the Notices page for more information.

 

Contact us


student.systems@admin.ox.ac.uk
01865 (2)84848

Opening Hours: 
08:30 - 17:00 Mon - Fri
(excl. BHs & fixed closure days)

Gibson Building, Ground Floor
Radcliffe Observatory Quarter
Woodstock Road
Oxford OX2 6GG