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Guidance for staff on student administration and support

  2. Student Systems
  3. Systems help
  4. Getting help with eVision
  5. eVision User Guides and Quick Reference Guides (QRGs)

eVision User Guides and Quick Reference Guides (QRGs)

In support of the use of eVision, the following documentation is available. Please contact the Students Systems Support Centre if you have any queries.

The eVision training material can be found on the tabs below. The Graduate Supervision Reporting (GSR), College Records and On Course Applications specific guides are on separate tabs below. 

 

EVISION

The training materials, such as user guides and Quick Reference Guides (QRG), can be found on this tab. If you require training materials for College Records and Graduate Supervision and Reporting (GSR) then these can be found on the other tabs.

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For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

Document name

Version

Date

Bulk PDF download QRG  (PDF)

3.4

18 Feb 2019

Graduate Admissions manual for colleges  (PDF)

5.0

 22 Jan 2020

Undergraduate Admissions manual for colleges   (PDF)

5.0

05 Jul 2019

Review PGCE applications and record college allocation (for College Administrators)   (PDF)

1.2

13 Dec 2016

Review PGCE applications (for College Assessors)   (PDF)

1.2

19 Dec 2016

 

On-course

Document name Version Date
Assigning college advisors manual    (PDF) 3.5 21 Feb 2019
Degree Ceremony User Manual   (PDF) 2.0 04 Sep 2013
Emergency contact details QRG   (PDF) 1.3 02 Oct 2017
Enrol students QRG   (PDF) 1.2 12 Dec 2016
Examinations including alternative arrangements QRG   (PDF) 1.4 18 Jan 2017
Fee Schedule manual   (PDF) 3.0 08 Oct 2019
Managing Student Financial Support in eVision manual   (PDF) 2.2 06 Mar 2019
Mitigating circumstances notice to examiners (college) QRG  (PDF) 2.0 23 Jan 2020
Mitigating circumstances notice to examiners (college) Outcomes QRG   (PDF) 3.2 01 Nov 2019
Student Right to Work Check report QRG   (PDF) 1.2 03 Dec 2016
Submissions Item Details (read-only) QRG   (PDF) 1.0 06 Nov 2017
View Student QRG   (PDF) 1.3 06 Nov 2016
Visa Management Manual   (PDF) 2.5 08 Jul 2019

 

General

Document name Version Date
Guide to reporting in eVision   (PDF) 4.0 14 Jun 2019
Student Self Service Manual (for staff)   (PDF) 9.0 23 Jan 2020

 

For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

Document name Version Date
Bulk PDF Download   (PDF) 3.4 18 Feb 2019
Bulk Reject QRG   (PDF) 3.1 13 Dec 2016
Graduate Admissions manual for Departments   (PDF) 6.0 22 Jan 2020

Graduate Admissions manual for Divisions   (PDF)

1.1

13 Dec 2016
Undergraduate Admissions manual for Departments   (PDF) 3.0 12 Dec 2018

 

On-course

Document name Version Date
Assessment Review Manual   (PDF) 0.9 19 Dec 2016
Enrol Students QRG   (PDF) 1.2 13 Dec 2016
Exam Board Meeting Dates QRG   (PDF) 1.0 16 Oct 2019
Fees and Funding Schedule - Modular Courses   (PDF)

 

 0.1 8 Oct 2019
Fees and Funding Schedule - Non-Modular Courses    (PDF)

 

 0.2 8 Oct 2019
Mitigating circumstances notice to examiners (department) QRG   (PDF) 2.0 23 Jan  2020
Mitigating Circumstances Notice to Examiners (department) Outcomes QRG   (PDF) 3.2 01 Nov 2019
Managing Student Financial Support in eVision   (PDF) 2.2 06 Mar 2016
On-Course Post Graduate Student Record Management manual   (PDF) 4.0 17 May 2019
Programme Specific Text QRG   (PDF) 1.1 13 Dec 2017
Submission Item Details (Department Exam Board Administrator)   (PDF) 1.0 06 Nov 2017
View Student QRG   (PDF) 1.3 06 Nov 2017
Visa Management manual   (PDF) 2.5 08 Jul 2019

 

General

Document name Version Date
Guide to Reporting in eVision   (PDF) 4.0 14 Jun 2019
Student Self Service Manual (for staff)   (PDF) 9.0 23 Jan 2020

For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

Document name Version Date
Running Graduate Admissions Reports QRG  (PDF) 3.1 19 Dec 2016
Submitted Graduate Application Dataview QRG   (PDF) 3.1 19 Dec 2016

 

On-Course

Document name Version Date
Emergency Contact Details QRG   (PDF) 1.3  01 Oct 2017
Examinations including Alternative Arrangements QRG   (PDF) 1.4 18 Jan 2017
Running the Matriculation Dataview QRG   (PDF) 1.1 13 Dec 2016
Submissions Item Details (read-only)   (PDF) 1.0 06 Nov 2017
View Student QRG   (PDF) 1.3 06 Nov 2017

 

General

Document name Version Date
Guide to Reporting in eVision   (PDF) 4.0 14 Jun 2019
Accessing and Navigation eVision QRG   (PDF) 3.2 12 Dec 2016

For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

Document name Version Date
Graduate Admissions Application Processing Manual   (PDF) 2.2 08 Jan 2019
Student Fees and Funding: Managing Central Scholarships   (PDF) 4.0 17 Jan 2020
PGCE Admissions for the PGCE Office manual   (PDF) 1.7 24 Jan 2018
Rhodes Trust: Graduate Admissions   (PDF) 0.3 17 Nov 2015

 

On-Course

Document name Version Date
Bodleian Libraries - recording receipt of ethesis QRG   (PDF) 1.1 13 Dec 2016
Disability Services - Locating Student Disability Information QRG   (PDF) 1.2 13 Dec 2016
Managing Student Financial Support in eVision manual   (PDF) 2.2 06 Mar 2016
View Student QRG   (PDF) 1.3 06 Nov 2017

 

General

Document name Version Date
Guide to Reporting in eVision   (PDF) 4.0 14 Jun 2019
Accessing and Navigation eVision QRG   (PDF) 3.2 12 Dec 2016

 

GSR IN EVISION

The Quick Reference Guides (QRGs) and videos below are intended to guide staff in their use of GSR.

Expand All

Document Version  Date
Manage user preferences   (PDF) 3.1 14 Jun 2019
Review supervisor dashboard   (PDF) 3.1 14 Jun 2019
Search and view supervision reports   (PDF) 3.1 14 Jun 2019
Search and view TNA forms   (PDF) 1.0 14 Jun 2019
Update a concern   (PDF) 2.0 16 Apr 2019

Videos

Dashboard Navigation

This video explains how to navigate the dashboard in GSR. The dashboard for Course Directors and Directors of Graduate Studies is shown, but this content is relevant to supervisors and college advisors too.

Editing Reports

This video explains how to edit a report in GSR. The first part of the video covers supervisors.

Updating Concerns

This video explains how to update concerns within a supervision report in GSR. The first part of the video covers supervisors. There is no audio associated with this video.

 

Document Version Date
Graduate Supervision Reporting: a guide to operational and management reports   (PDF) 1.5 24 Jun 2019
Manage user preferences   (PDF) 3.1 14 Jun2019
Review Course Director / DGS dashboard   (PDF) 3.1 14 Jun 2019
Search and view supervision reports   (PDF) 3.1 14 Jun2019
Search and view TNA forms   (PDF) 1.0 16 Apr 2019
Update a concern   (PDF) 2.0 16 Apr 2019

Videos

Dashboard Navigation

This video explains how to navigate the dashboard in GSR.

Editing Reports

This video explains how to edit a report in GSR. The first part of the video covers supervisors, for guidance for Course Directors and Directors of Graduate Studies, skip to 2 minutes 18 seconds on the timeline at the bottom of the video.

Updating Concerns

This video explains how to update concerns within a supervision report in GSR. The first part of the video covers supervisors, for guidance for Course Directors and Directors of Graduate Studies, skip to 2 minutes 15 seconds on the timeline at the bottom
of the video. There is no audio associated with this video.

 

Document Version Date
Manage user preferences   (PDF) 3.1 14 Jun 2019
Review College Advisor dashboard   (PDF) 3.1 14 Jun 2019
Search and view supervision reports   (PDF) 3.1 14 Jun 2019
Search and view TNA forms  (PDF) 1.0 16 Apr 2019

Video

Dashboard Navigation

This video explains how to navigate the dashboard in GSR. The dashboard for Course Directors and Directors of Graduate Studies is shown, but this content is relevant to supervisors and college advisors too.

 

Document Version Date
Bulk PDF generation and download   (PDF) 2.0 29 Jul 2019
Graduate Supervision Reporting: a guide to operational and management reports   (PDF) 1.5 24 Jun 2019
Manage user preferences   (PDF) 3.1 14 Jun 2019
Search and view supervision report   (PDF) 3.1 14 Jun 2019
Search and view TNA forms   (PDF) 1.0 16 Apr 2019

 

Document Version Date
Graduate Supervision Reporting: a guide to operational and management reports   (PDF) 1.5 24 Jun 2019
Search and view TNA forms   (PDF) 1.0 16 Apr 2019

 

COLLEGE RECORDS IN EVISION

Your view within College Records will be determined by your access level. If you are unsure of your level of access to College Records please contact your Information Custodian.

For further information on eVision College Records please see the College Records webpages.  

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Document Name Version Date
Introduction to College Records   (PDF) 1.9 28 Jun 2019
Create and manage sites, buildings and rooms   (PDF) 2.0 24 Jun 2019
Create and manage groups and privileges   (PDF) 1.9 24 Oct 2019
Email all college members   (PDF) 1.4 23 Nov 2017
Run College Records reports   (PDF) 3.0 09 Sept 2019
View groups - read-only   (PDF) 1.3 25 Sep 2018
View college members (students and other members) - read-only   (PDF) 2.8 21 Jan 2018

Document Name Version Date
View and update student records   (PDF) 6.0 02 Oct 2019
View student record changes   (PDF) 1.3 23 Nov 2017
Collections   (PDF) 1.0 24 Jun 2019

Document Name Version Date
Create and manage college members (excluding students)   (PDF) 5.0 30 Jul 2019
ON COURSE APPLICATIONS

The Quick Reference Guides (QRGs) below are intended to guide staff in their use of On Course Applications.

A video aimed at academics can also be found on the eLearning tab of the Training page.

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Note. For video guidance on navigating your dashboard and actioning applications please enrol on the On Course Applications Video for Academics which can also be found on the eLearning tab of the Training page.

Document Name Version  Date
On Course Applications Dashboard Overview for Academics 1.0 06 Jan 2020
On Course Applications Search & View 1.0 06 Jan 2020
Appointment of Examiners Applications (Supervisors) 1.0 06 Jan 2020

 

See also the Quick Reference Guides under the Graduate Administrator and Super User section. 

Document Name Version  Date
On Course Applications Maintenance for System Administrators (coming soon) 1.0 TBC
On Course Applications Search & View 1.0 06 Jan 2020

 

BOOK TRAINING

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LOGIN TO EAP

Systems availability

All student systems available!

Please also see the Systems Availability page for details of the status of each system. For scheduled downtime please see the Notices page for more information.

Please note that the Student Systems Support Centre will close at 4.45pm on Wednesday 15th January due to essential electrical work being undertaken.

 

Contact us

student.systems@admin.ox.ac.uk
01865 (2)84848

Opening Hours: 
08:30 - 17:00 Mon - Fri
(excl. BHs & fixed closure days)

Gibson Building, Ground Floor
Radcliffe Observatory Quarter
Woodstock Road
Oxford OX2 6GG

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