eVision User Guides and Quick Reference Guides (QRGs)
In support of the use of eVision, the following documentation is available. Please contact the Students Systems Support Centre if you have any queries.
The eVision training material can be found on the tabs below. The Graduate Supervision Reporting (GSR), College Records and On Course Applications specific guides are on separate tabs below.
Trinity Term 2022 Upgrade: SITS 10.3
The SITS 10.3 upgrade has introduce a small number of cosmetic changes to eVision. The user guides and QRGs will be updated to reflect these cosmetic changes in due course.
The training materials, such as user guides and Quick Reference Guides (QRG), can be found on this tab. If you require training materials for College Records and Graduate Supervision and Reporting (GSR) then these can be found on the other tabs.
For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above.
Admissions
| Document name | Version | Date |
|---|---|---|
| Review PGCE applications (for College Assessors) (PDF)
|
1.3 | 2 Aug 2020 |
| Bulk PDF download QRG (PDF)
|
5.2 | 22 Feb 2021 |
| Graduate Admissions manual for colleges (PDF)
|
11.1 | 20 Dec 2021 |
| Review PGCE applications and record college allocation for College Administrators (PDF)
|
1.3 | 7 Aug 2020 |
| Undergraduate Admissions manual for colleges (PDF)
|
3.6 | 30 July 2021 |
| Review Applications in Offer Holder Pool (PDF)
|
1.0 | 22 Feb 2021 |
On-course
| Document name | Version | Date |
|---|---|---|
| Assigning college advisors manual (PDF) | 3.6 | 27 July 2020 |
| Degree Ceremony User Manual (PDF) | 3.0 | 05 Oct 2020 |
| Emergency contact details QRG (PDF) | 1.4 | 24 Feb 2022 |
| Enrol students QRG (PDF) | 1.5 | 20 Aug 2021 |
| Examinations including alternative arrangements QRG (PDF) | 1.6 | 05 Feb 2021 |
| Fee Schedule manual (PDF) | 5.0 | 06 Oct 2020 |
| Managing Student Financial Support in eVision manual (PDF) | 3.0 | 06 Oct 2020 |
| Mitigating circumstances notice to examiners (college) QRG (PDF) | 2.2 | 06 Apr 2021 |
| Mitigating circumstances notice to examiners (college) Outcomes QRG (PDF) | 3.3 | 27 May 2021 |
| Overall Marks and Ranking (PDF) | 1.3 | 24 Aug 2020 |
| Student Right to Work Check report QRG (PDF) | 1.2 | 03 Dec 2016 |
| Student Support Plans: Delegated Access (PDF) | 1.0 | 06 Oct 2020 |
| Student Support Plans: Disability Coordinators (PDF) | 1.0 | 06 Oct 2020 |
| Submissions Item Details (read-only) QRG (PDF) | 1.1 | 04 Mar 2022 |
| View Student QRG (PDF) | 4.0 | 07 Mar 2022 |
| Visa Management Manual (PDF) | 2.6 | 05 Jan 2021 |
General
| Document name | Version | Date |
|---|---|---|
| Accessing and Navigation eVision QRG (PDF) | 5.0 | 16 May 2022 |
| Guide to reporting in eVision (PDF) | 4.2 | 05 Oct 2020 |
| Student Self Service Manual (for staff) (PDF) | 10.0 | 06 Jan 2022 |
For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above.
Admissions
| Document name | Version | Date |
|---|---|---|
| Bulk PDF Download (PDF) | 5.2 | 22 Feb 2021 |
| Bulk Reject QRG (PDF) | 4.0 | 05 Feb 2020 |
| Graduate Admissions manual for Departments (read-only access) (PDF) | 1.0 | 08 Dec 2021 |
| Graduate Admissions manual for Departments (PDF) | 15.0 | 16 May 2022 |
|
2.0 |
16 May 2022 |
|
| Undergraduate Admissions manual for Departments (PDF) | 3.0 | 12 Dec 2018 |
On-course
General
| Document name | Version | Date |
|---|---|---|
| Accessing and Navigation eVision QRG (PDF) | 5.0 | 22 May 2022 |
| Guide to Reporting in eVision (PDF) | 4.2 | 05 Oct 2020 |
| Student Self Service Manual (for staff) (PDF) | 10.0 | 06 Jan 2022 |
For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above.
Admissions
| Document name | Version | Date |
|---|---|---|
| Graduate Admissions manual for Departments (read-only access) (PDF) | 1.0 | 08 Dec 2021 |
| Running Graduate Admissions Reports (PDF) | 4.0 | 28 May 2020 |
| Running Submitted Application Dataview QRG (PDF) | 3.2 | 15 Apr 2020 |
On-Course
| Document name | Version | Date |
|---|---|---|
| Emergency Contact Details QRG (PDF) | 1.4 | 24 Feb 2022 |
| Examinations including Alternative Arrangements QRG (PDF) | 1.6 | 05 Feb 2021 |
| Running the Matriculation Dataview QRG (PDF) | 1.2 | 15 Apr 2020 |
| Submissions Item Details (read-only) (PDF) | 1.1 | 04 Mar 2022 |
| Student Support Plans: Exams Services (PDF) | 1.0 | 06 Oct 2020 |
| View Student QRG (PDF) | 4.0 | 07 Mar 2022 |
General
| Document name | Version | Date |
|---|---|---|
| Accessing and Navigation eVision QRG (PDF) | 5.0 | 16 May 2022 |
| Guide to Reporting in eVision (PDF) | 4.2 | 05 Oct 2020 |
For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above.
Admissions
| Document name | Version | Date |
|---|---|---|
| Graduate Admissions Application Processing Manual (PDF) | 3.0 | 17 Aug 2020 |
| Student Fees and Funding: Managing Central Scholarships (PDF) | 4.2 | 08 Feb 2021 |
| PGCE Admissions for the PGCE Office manual (PDF) | 1.7 | 24 Jan 2018 |
| Rhodes Trust: Graduate Admissions (PDF) | 0.3 | 17 Nov 2015 |
On-Course
| Document name | Version | Date |
|---|---|---|
| Bodleian Libraries - recording receipt of ethesis QRG (PDF) | 1.3 | 02 Oct 2020 |
| Crankstart Scholarship Volunteering Reporting (PDF) | 1.0 | 06 Oct 2020 |
| Disability Services - Locating Student Disability Information QRG (PDF) | 1.4 | 11 Dec 2020 |
| Managing Student Financial Support in eVision manual (PDF) | 3.0 | 06 Oct 2020 |
| Student Support Plans: Disability Advisory Services (PDF) | 1.2 | 09 May 2022 |
| Student Support Plans: Exams Services (PDF) | 1.0 | 06 Oct 2020 |
| Student Support Plans: Disability Coordinators (Estates and Libraries) (PDF) | 1.0 | 06 Oct 2020 |
| Student Support Plans: View delegated access (PDF) (PDF) | 1.0 | 06 Oct 2020 |
| Mitigating circumstances notice to examiners (dept.) OUTCOMES (PDF) | 3.5 | 27 May 2021 |
| Mitigating circumstances notice to examiners (dept.) (PDF) | 2.2 | 29 Mar 2021 |
General
| Document name | Version | Date |
|---|---|---|
| Accessing and Navigation eVision QRG (PDF) | 5.0 | 16 May 2022 |
| Guide to Reporting in eVision (PDF) | 4.2 | 05 Oct 2020 |
The Quick Reference Guides (QRGs) and videos below are intended to guide staff in their use of GSR.
| Document | Version | Date |
|---|---|---|
| Graduate Supervision Reporting: a guide to operational and management reports (PDF) | 2.1 | 04 Oct 2021 |
| Manage user preferences (PDF) | 4.0 | 16 Mar 2020 |
| Review supervisor dashboard (PDF) | 4.1 | 15 Oct 2020 |
| Search and view supervision reports (PDF) | 4.0 | 16 Mar 2020 |
| Search and view TNA forms (PDF) | 2.0 | 16 Mar 2020 |
| Update a concern (PDF) | 3.0 | 16 Mar 2020 |
| Document | Version | Date |
|---|---|---|
| Graduate Supervision Reporting: a guide to operational and management reports (PDF) | 2.1 | 04 Oct 2021 |
| Manage user preferences (PDF) | 4.0 | 16 Mar 2020 |
| Review Course Director / DGS dashboard (PDF) | 4.0 | 16 Mar 2020 |
| Search and view supervision reports (PDF) | 4.0 | 16 Mar 2020 |
| Search and view TNA forms (PDF) | 2.0 | 16 Mar 2020 |
| Update a concern (PDF) | 3.0 | 16 Mar 2020 |
| Document | Version | Date |
|---|---|---|
| Graduate Supervision Reporting: a guide to operational and management reports (PDF) | 2.1 | 04 Oct 2021 |
| Manage user preferences (PDF) | 4.0 | 16 Mar 2020 |
| Review College Advisor dashboard (PDF) | 4.0 | 16 Mar 2020 |
| Search and view supervision reports (PDF) | 4.0 | 16 Mar 2020 |
| Search and view TNA forms (PDF) | 2.0 | 16 Mar 2020 |
| Document | Version | Date |
|---|---|---|
| 4th reporting window options report in GSR (PDF) | 3.0 | 16 Mar 2020 |
| Bulk PDF generation and download (PDF) | 3.0 | 16 Mar 2020 |
| Graduate Supervision Reporting: a guide to operational and management reports (PDF) | 2.1 | 04 Oct 2021 |
| Managing changes during a supervision reporting period (PDF) | 1.1 | 12 Feb 2021 |
| Recharge codes against specialisms report in GSR (PDF) | 3.0 | 16 Mar 2020 |
| Run role assignment report (PDF) | 3.0 | 16 Mar 2020 |
| Supervision report maintenance (PDF) | 4.1 | 12 Feb 2021 |
| Search and view supervision reports (PDF) | 4.0 | 16 Mar 2020 |
| Search and view TNA forms (PDF) | 2.0 | 16 Mar 2020 |
| Send report reminders (PDF) | 4.0 | 16 Mar 2020 |
| Supervision payments report in GSR (PDF) | 2.1 | 14 Jun 2019 |
| Supervision payments payroll (PDF) | 1.0 | 01 Apr 2019 |
| View supervision reports by award programme and DGS (PDF) | 4.0 | 16 Mar 2020 |
| Document | Version | Date |
|---|---|---|
| Bulk PDF generation and download (PDF) | 3.0 | 16 Mar 2020 |
| Graduate Supervision Reporting: a guide to operational and management reports (PDF) | 2.1 | 04 Oct 2021 |
| Manage user preferences (PDF) | 4.0 | 16 Mar 2020 |
| Search and view supervision report (PDF) | 4.0 | 16 Mar 2020 |
| Search and view TNA forms (PDF) | 2.0 | 16 Mar 2020 |
| Document | Version | Date |
|---|---|---|
| Graduate Supervision Reporting: a guide to operational and management reports (PDF) | 2.1 | 04 Oct 2021 |
| Search and view TNA forms (PDF) | 2.0 | 16 Mar 2020 |
| Document | Verson | Date |
|---|---|---|
| 4th reporting window options report in GSR | 3.0 | 16 Mar 2020 |
| Bulk PDF generation and download | 3.0 | 16 Mar 2020 |
| Graduate Supervision Reporting: a guide to operational and management reports (PDF) | 2.1 | 04 Oct 2021 |
| Manage 4th reporting window in GSR | 3.1 | 14 Jun 2019 |
| Managing changes during a supervision reporting period | 1.1 | 12 Feb 2021 |
| Manage report date rules for courses | 4.0 | 16 Mar 2020 |
| Manage user access in GSR | 4.1 | 24 Nov 2020 |
| Recharge codes against specialisms report in GSR | 3.0 | 16 Mar 2020 |
| Search and view TNA forms | 2.0 | 16 Mar 2020 |
| Supervision Payments Report in GSR | 2.1 | 14 Jun 2019 |
Your view within College Records will be determined by your access level. If you are unsure of your level of access to College Records please contact your Information Custodian.
For further information on eVision College Records please see the College Records webpages.
| Document Name | Version | Date |
|---|---|---|
| Introduction to College Records (PDF) | 4.0 | 07 Mar 2022 |
| Create and manage sites, buildings and rooms (PDF) | 2.0 | 24 Jun 2019 |
| Create and manage groups (PDF) | 2.2 | 23 Nov 2020 |
| Email all college members (PDF) | 1.5 | 14 Aug 2020 |
| Run College Records reports (PDF) | 4.2 | 27 Nov 2020 |
| View college members (students and other members) - read-only (PDF) | 5.0 | 07 Mar 2022 |
| Document Name | Version | Date |
|---|---|---|
| View and update student records (PDF) | 9.1 | 24 Mar 2022 |
| View student record changes (PDF) | 1.4 | 17 Aug 2020 |
| Collections (PDF) | 1.0 | 24 Jun 2019 |
| Document Name | Version | Date |
|---|---|---|
| Create and manage college members (excluding students) (PDF) | 7.1 | 23 Nov 2020 |
The Quick Reference Guides (QRGs) below are intended to guide staff in their use of On Course Applications.
A video aimed at academics can also be found on the eLearning tab of the Training page.
Note. For video guidance on navigating your dashboard and actioning applications please enrol on the On Course Applications Video for Academics which can also be found on the eLearning tab of the Training page.
| Document Name | Version | Date |
|---|---|---|
| On Course Applications Dashboard Overview for Academics (PDF) | 1.2 | 15 Oct 2020 |
| On Course Applications Search & View (PDF) | 1.0 | 06 Jan 2020 |
| Appointment of Examiners Applications (Supervisors) (PDF) | 1.0 | 06 Jan 2020 |
| Document Name | Version | Date |
|---|---|---|
| On Course Applications Dashboard: Overview, Queries and Assigning applications (PDF) | 1.1 | 16 Mar 2020 |
| Action, Refer back, Assigning a Supervisor, Department Reviewer and Closing an Application (PDF) | 1.2 | 25 Feb 2022 |
| Assigning and Referring an Application to the Education Committee/Proctors (PDF) | 1.0 | 06 Jan 2020 |
| View and Action Department Reviewer Applications (PDF) | 1.0 | 06 Jan 2020 |
| Applications Requiring Medical Science Board Approval (PDF) | 1.0 | 06 Jan 2020 |
| On Course Applications Search & View (PDF) | 1.0 | 06 Jan 2020 |
See also the Quick Reference Guides under the Graduate Administrator and Super User section.
| Document Name | Version | Date |
|---|---|---|
| On Course Applications: Managing Access and Email Notifications (PDF) | 1.0 | 16 Mar 2020 |
| On Course Applications Search & View (PDF) | 1.0 | 06 Jan 2020 |
All student systems available!
Please see also the Systems Availability page for details of the status of each system. For scheduled downtime please see the Notices page for more information.
Contact us
student.systems@admin.ox.ac.uk
01865 (2)84848
Opening Hours:
08:30 - 17:00 Mon - Fri
(excl. BHs & fixed closure days)
Gibson Building, Ground Floor
Radcliffe Observatory Quarter
Woodstock Road
Oxford OX2 6GG
