eVision User Guides and Quick Reference Guides (QRGs)

In support of the use of eVision, the following documentation is available. Please contact the Students Systems Support Centre if you have any queries.

The eVision training material can be found on the tabs below. The Graduate Supervision Reporting (GSR), College Records and On Course Applications specific guides are on separate tabs below. 

eVision

The training materials, such as user guides and Quick Reference Guides (QRG), can be found on this tab. If you require training materials for College Records and Graduate Supervision and Reporting (GSR) then these can be found on the other tabs.

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For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

Document name Version Date
Review PGCE applications (for College Assessors)   (PDF)

 

 1.4 12 Dec 2022
Bulk PDF download QRG  (PDF)

 

 5.3 12 Dec 2022
Graduate Admissions manual for colleges  (PDF)

 

 11.3 14 Dec 2022
Review PGCE applications and record college allocation for College Administrators  (PDF)

 

 1.4 12 Dec 2022
Undergraduate Admissions manual for colleges  (PDF)

 

 5.7 1 June 2023
Review Applications in Offer Holder Pool  (PDF)

 

 1.0 22 Feb 2021
Running Submitted Application Dataview QRG  (PDF) 3.3 12 Dec 2022
Running Graduate Admissions Reports   (PDF) 4.1 12 Dec 2022

 

On-course

Document name Version Date
Assigning college advisors manual   (PDF) 4.0 26 Jan 2023
Coursework Extensions: Appeals (Colleges)   (PDF) 1.0 30 Jan 2024
Coursework Extensions: Evidence Based Extension Requests (Colleges)   (PDF) 2.0 01 Mar 2024

Coursework Extensions: Late Submission Penalty Waiver (Colleges)   (PDF)

 2.0 01 Mar 2024

Coursework Extensions: Out of Time Extension (Colleges)    (PDF)

 2.0 01 Mar 2024
Coursework Extensions: Notification Mailing List Updates (Colleges)    (PDF) 1.0 01 Mar 2024
Degree Ceremony User Manual   (PDF) 3.1 20 Dec 2022
Enrol students QRG   (PDF) 1.6 20 Dec 2022
Exam Adjustments: Applications (College)  (PDF) 1.0 29 Sept 2022
Exam Adjustments: Appeals (College)  (PDF) 1.0 15 Oct 2024
Examinations including alternative arrangements QRG  (PDF) 1.6 05 Feb 2021
Fee Schedule manual   (PDF) 5.1 26 Jan 2023
Managing Student Financial Support in eVision manual   (PDF) 3.0 06 Oct 2020
Mitigating circumstances notice to examiners (college) QRG   (PDF) 2.3 01 Jul 2022
Mitigating circumstances notice to examiners (college) Outcomes QRG  (PDF) 3.4 20 May 2022
Overall Marks and Ranking   (PDF) 1.3 24 Aug 2020
Student Right to Work Check report QRG  (PDF) 1.3 14 Dec 2022
Student Support Plans: Delegated Access   (PDF) 1.1 19 May 2022
Student Support Plans: Disability Coordinators   (PDF) 1.1 20 May 2022
Student Trusted contact details QRG   (PDF) 1.6 27 Feb 2023
Submissions Item Details (read-only) QRG   (PDF) 1.3 07 Oct 2022
View Student QRG   (PDF) 4.1 01 Dec 2022
Visa Management Manual  (PDF) 2.7 09 May 2023

 

General

Document name Version Date
Accessing and Navigation eVision QRG   (PDF) 5.0 16 May 2022
Guide to reporting in eVision  (PDF) 5.0 29 Nov 2022
Student Self Service Manual (for staff)   (PDF) 13.2 18 May 2023

 

For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

Document name Version Date
Application Assessment Monitoring and Recording Academic Decisions for UAB Admins   (PDF) 1.0 30 Oct 2023
Assessor Group Maintenance for Lead Assessors    (PDF) 1.0 30 Oct 2023
Assessor Group and Course Lead Maintenance for UAB Admins   (PDF) 1.0 30 Oct 2023
Assign Applications for UAB Admins and Lead Assessors   (PDF) 1.0 30 Oct 2023
Recording Academic Decisions for Lead Assessors    (PDF) 1.0 30 Oct 2023
Review Applications for Assessors    (PDF) 1.0 30 Oct 2023
Bulk PDF Download   (PDF) 5.3 12 Dec 2022
Bulk Reject QRG   (PDF) 4.1 12 Dec 2022
Graduate Admissions manual for Departments (read-only access)  (PDF) 1.1 20 Dec 2022
Graduate Admissions manual for Departments  (PDF) 15.4 13 Mar 2023

Graduate Admissions manual for Divisions   (PDF)

2.0

16 May 2022
Undergraduate Admissions manual for Departments   (PDF) 3.1 22 Dec 2022
Running Submitted Application Dataview QRG  (PDF) 3.3 12 Dec 2022
Running Graduate Admissions Reports   (PDF) 4.1 12 Dec 2022

 

On-course

Document name Version Date
Assessment Review Manual   (PDF) 3.0 10 July 2024
Candidate List Report for Inspera    (PDF) 1.1 24 Feb 2023
Coursework Extensions: Blanket Extension Request (Exam Board Administrators)    (PDF) 2.0 01 Mar 2024
Coursework Extensions: Notification Mailing List Updates (Departments)    (PDF) 1.0 01 Mar 2024
Enrol Students QRG   (PDF) 1.6 22 Dec 2022
Exam Board Meeting Dates QRG   (PDF) 1.2 14 Dec 2022
Exam Marks Management: Award Calculation and Classification    (PDF) 1.0 18 June 2024
Exam Marks Management: Mark Entry Quick Reference Guide    (PDF) 1.0 18 June 2024
Exam Marks Management: Upload Marks from Non-Standard Mark Sheets    (PDF) 1.0 18 June 2024
Exam Marks Management: Results for ARO    (PDF) 1.0 08 July 2024
Exam Adjustments: Applications (Department)    (PDF) 1.0 29 Sept 2022
Fee Rate Setting   (PDF) 1.1 14 Dec 2022
Fee Schedule manual   (PDF) 5.1 26 Jan 2023
Manage Inspera Roles in eVision    (PDF) 2.0 24 Mar 2022
Mitigating circumstances notice to examiners (department) QRG   (PDF) 2.4 14 Dec 2022
Mitigating Circumstances Notice to Examiners (department) Outcomes QRG   (PDF) 3.7 12 Dec 2022
Managing Student Financial Support in eVision  (PDF) 3.0 06 Oct 2020
Overall Marks and Ranking   (PDF) 1.3 24 Aug 2020
On-Course Graduate Student Record Management manual   (PDF) 1.0 20 Sep 2024
Programme Specific Text QRG   (PDF) 4.3 10 Mar 2023
Special Learning Difficulties (SpLD) Status Report   (PDF) 2.0 25 Jan 2022
Student Support Plans: Delegated access  (PDF) 1.1 19 May 2022
Student Support Plans: Disability Coordinators  (PDF) 1.1 20 May 2022
Submission Item Details (Department Exam Board Administrator)   (PDF) 1.3 07 Oct 2022
View Student QRG  (PDF) 4.1 01 Dec 2022
Visa Management manual  (PDF) 2.7 09 May 2023

 

General

Document name Version Date
Accessing and Navigation eVision QRG   (PDF) 5.0 22 May 2022
Guide to Reporting in eVision   (PDF) 5.0 29 Nov 2022
Student Self Service Manual (for staff)   (PDF) 13.2 18 May 2023

For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

Document name Version Date
Graduate Admissions manual for Departments (read-only access)  (PDF) 1.1 20 Dec 2022
Running Graduate Admissions Reports   (PDF) 4.1 12 Dec 2022
Running Submitted Application Dataview QRG  (PDF) 3.3 12 Dec 2022

 

On-Course

Document name Version Date
Examinations including Alternative Arrangements QRG   (PDF) 1.6 05 Feb 2021
Submissions Item Details (read-only)   (PDF) 1.3 07 Oct 2022
Student Support Plans: Exams Services   (PDF) 1.1 20 May 2022
Student Trusted contact details QRG   (PDF) 1.6 27 Feb 2023
View Student QRG   (PDF) 4.1 01 Dec 2022

 

General

Document name Version Date
Accessing and Navigation eVision QRG   (PDF) 5.0 16 May 2022
Guide to Reporting in eVision   (PDF) 5.0 29 Nov 2022
Student Self Service Manual (for staff)   (PDF) 13.2 18 May 2023

For guidance on College Records or Graduate Supervision Reporting (GSR) please click on the relevant tab above. 

Admissions

Document name Version Date
Graduate Admissions Application Processing Manual   (PDF) 3.0 17 Aug 2020
Student Fees and Funding: Managing Central Scholarships   (PDF) 4.3 20 Dec 2022
PGCE Admissions for the PGCE Office manual   (PDF) 1.7 24 Jan 2018
Rhodes Trust: Graduate Admissions   (PDF) 0.3 17 Nov 2015

 

On-Course

Document name Version Date
Coursework Extensions: Appeals (EPS)  (PDF) 1.0 30 Jan 2024
Coursework Extensions: Appeals (EPS)  (PDF) 1.0 30 Jan 2024
Coursework Extensions: Blanket Extension Request (Proctors Caseworkers)  (PDF) 1.0 30 Jan 2024
Coursework Extensions: Blanket Extension Request (Proctors)  (PDF) 1.0 30 Jan 2024

Coursework Extensions: Closure Period Maintenance (Proctors Caseworkers)  (PDF)

 1.0 30 Jan 2024

Coursework Extensions: Evidence Based Extension Requests (Proctors Caseworkers)  (PDF)

 1.0 30 Jan 2024
Coursework Extensions: Evidence Based Extension Requests (Proctors)  (PDF) 1.0 30 Jan 2024
Coursework Extensions: Late Submission Penalty Waiver (Proctors Caseworkers)  (PDF) 1.0 30 Jan 2024
Coursework Extensions: Late Submission Penalty Waiver (Proctors)  (PDF) 1.0 30 Jan 2024
Coursework Extensions: Off-System Granted Extensions Waivers (Proctors Caseworkers)  (PDF) 1.0 30 Jan 2024
Coursework Extensions: Out of Time Extension Requests (EPS)  (PDF) 1.0 30 Jan 2024
Crankstart Scholarship Volunteering Reporting  (PDF) 1.1 16 Jan 2023
Disability Services - Locating Student Disability Information QRG   (PDF) 1.5 01 Dec 2022
Exam Adjustments: Appeals (EPS)   (PDF) 1.0 15 Oct 2024
Managing Student Financial Support in eVision manual  (PDF) 3.0 06 Oct 2020
Student Support Plans: Disability Advisory Services    (PDF) 1.3 19 May 2022
Student Support Plans: Exams Services   (PDF) 1.1 20 May 2022
Student Support Plans: Disability Coordinators     (PDF) 1.1 20 May 2022
Student Support Plans: View delegated access (PDF)   (PDF) 1.1 19 May 2022

 

General

Document name Version Date
Accessing and Navigation eVision QRG   (PDF) 5.0 16 May 2022
Guide to Reporting in eVision  (PDF) 5.0 29 Nov 2022
Student Self Service Manual (for staff)   (PDF) 13.2 18 May 2023

 

GSR in eVision

The Quick Reference Guides (QRGs) and videos below are intended to guide staff in their use of GSR.

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Document Version  Date
Graduate Supervision Reporting: a guide to operational and management reports   (PDF) 2.1 04 Oct 2021
Manage user preferences  (PDF) 4.1 18 Jan 2023
Review supervisor dashboard   (PDF) 4.2 16 Jan 2023
Search and view supervision reports   (PDF) 4.1 16 Jan 2023
Search and view TNA forms   (PDF) 2.1 16 Jan 2023
Update a concern   (PDF) 3.0 16 Mar 2020

 

 

Document Version Date
Graduate Supervision Reporting: a guide to operational and management reports   (PDF) 2.1 04 Oct 2021
Manage user preferences   (PDF) 4.1 18 Jan 2023
Review Course Director / DGS dashboard   (PDF) 4.1 17 Jan 2023
Search and view supervision reports   (PDF) 4.1 16 Jan 2023
Search and view TNA forms   (PDF) 2.1 16 Jan 2023
Update a concern   (PDF) 3.1 16 Jan 2023

Document Version Date
Graduate Supervision Reporting: a guide to operational and management reports   (PDF) 2.1 04 Oct 2021
Manage user preferences   (PDF) 4.1 18 Jan 2023
Review College Advisor dashboard   (PDF) 4.1 17 Jan 2023
Search and view supervision reports   (PDF) 4.1 16 Jan 2023
Search and view TNA forms  (PDF) 2.1 16 Jan 2023

Document Version Date
4th reporting window options report in GSR   (PDF) 3.1 18 Jan 2023
Bulk PDF generation and download   (PDF) 3.1 18 Jan 2023
Graduate Supervision Reporting: a guide to operational and management reports   (PDF) 2.1 04 Oct 2021
Managing changes during a supervision reporting period   (PDF) 1.1 12 Feb 2021
Recharge codes against specialisms report in GSR   (PDF) 3.1 18 Jan 2023
Run role assignment report   (PDF) 3.1 16 Jan 2023
Supervision report maintenance   (PDF) 4.2 23 Jan 2023
Search and view supervision reports   (PDF) 4.1 16 Jan 2023
Search and view TNA forms   (PDF) 2.1 16 Jan 2023
Send report reminders   (PDF) 4.1 18 Jan 2023
Supervision payments report in GSR   (PDF) 2.1 14 Jun 2019
Supervision payments payroll   (PDF) 1.0 01 Apr 2019
View supervision reports by award programme and DGS   (PDF) 4.1 16 Jan 2023

Document Version Date
Bulk PDF generation and download  (PDF) 3.1 23 Jan 2023
Graduate Supervision Reporting: a guide to operational and management reports   (PDF) 2.1 04 Oct 2021
Manage user preferences   (PDF) 4.1 18 Jan 2023
Search and view supervision report   (PDF) 4.1 16 Jan 2023
Search and view TNA forms   (PDF) 2.1 16 Jan 2023

 

Document Version Date
Graduate Supervision Reporting: a guide to operational and management reports   (PDF) 2.1 04 Oct 2021
Search and view TNA forms   (PDF) 2.1 16 Jan 2023

 

Document Verson Date
4th reporting window options report in GSR   (PDF) 3.0 16 Mar 2020
Bulk PDF generation and download  (PDF) 3.1 18 Jan 2023
Graduate Supervision Reporting: a guide to operational and management reports   (PDF) 2.1 04 Oct 2021
Manage 4th reporting window in GSR  (PDF) 3.2 18 Jan 2023
Managing changes during a supervision reporting period  (PDF) 1.1 12 Feb 2021
Manage report date rules for courses   (PDF) 4.1 18 Jan 2023
Manage user access in GSR   (PDF) 4.1 16 Jan 2023
Recharge codes against specialisms report in GSR    (PDF) 3.0 16 Mar 2020
Search and view TNA forms    (PDF) 2.1 16 Jan 2023
Supervision Payments Report in GSR    (PDF) 2.2 18 Jan 2023
Supervision report maintenance   (PDF) 4.2 16 Jan 2023
Search and view supervision report   (PDF) 4.1 16 Jan 2023

 

College Records in eVision

Your view within College Records will be determined by your access level. If you are unsure of your level of access to College Records please contact your Information Custodian.

For further information on eVision College Records please see the College Records webpages.  

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Document Name Version Date
Introduction to College Records   (PDF) 4.2 09 Dec 2022
Create and manage sites, buildings and rooms   (PDF) 2.1 07 Dec 2022
Create and manage groups   (PDF) 2.3 07 Dec 2022
Email all college members   (PDF) 1.6 07 Dec 2022
Run College Records reports   (PDF) 4.3 09 Dec 2022
View college members (students and other members) - read-only   (PDF) 5.1 08 Dec 2022

Document Name Version Date
View and update student records   (PDF) 9.3 01 June 2023
View student record changes   (PDF) 1.5 09 Dec 2022
Collections   (PDF) 1.1 09 Dec 2022

Document Name Version Date
Create and manage college members (excluding students)   (PDF) 7.3 01 June 2023
On Course Applications

The Quick Reference Guides (QRGs) below are intended to guide staff in their use of On Course Applications.

A video aimed at academics can also be found on the eLearning tab of the Training page.

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Note. For video guidance on navigating your dashboard and actioning applications please enrol on the On Course Applications Video for Academics which can also be found on the eLearning tab of the Training page. 

Document Name Version  Date
On-Course Applications Dashboard Overview: Guide for Supervisors, Colleges, Department Reviewers and MSB   (PDF) 1.0 01 Nov 2024
Searching and Viewing the On-Course Applications Dashboard: Guide for all users   (PDF) 1.0 01 Nov 2024
Appointment of Examiners using On-Course Applications: Guide for Supervisors   (PDF) 1.0 01 Nov 2024
Managing Milestones: Guide for Assessors   (PDF) 1.0 01 Nov 2024

 

See also the Quick Reference Guides under the Graduate Administrator and Super User section. 

Document Name Version  Date
Managing access and email notifications in On-Course Applications: Guide for System Administrators   (PDF) 2.0 13 Nov 2024
Searching and Viewing the On-Course Applications Dashboard: Guide for All Users   (PDF) 1.0 01 Nov 2024

 

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System Availability

TMS Performance Issues - Emergency Fix deployment and downtime Tuesday 3rd December

In order to alleviate current performance issues being encountered with TMS an emergency fix is being deployed to the system on Tuesday 3rd December and, as a consequence, TMS will be unavailable from 6.30pm to 7pm. Please see the Notices page for further details. Apologies for the short notice of this downtime.

 

Contact us

Student Systems

student.systems@admin.ox.ac.uk
01865 (2)84848

Opening Hours: 
08:30 - 17:00 Mon - Fri
(excluding bank holidays & fixed closure days)
 

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