eVision training

The Student Systems Support Centre (SSSC) provides eVision training for staff. For some eVision permissions training is required before access can be released.

Please use the tabs below to find out how to book a place, browse our courses, view information about the training location and the booking terms and conditions. 

The associated training materials can be found on the eVision user guides web page.

For training requirements not listed here or for any other queries please contact Student Systems Training.

 

Expand All

Booking a course is easy using the CoSy course booking system. Simply choose the training course you wish to book from the Courses tab above and 'Click to book a place'. A list of scheduled course dates will be displayed. You will require your Single Sign-On details to access CoSy.

If you are booking for a new starter or on behalf of someone else then please contact Student Systems Training so that a placeholder booking can be made for you.

Student Systems offer training for colleges, department and faculties and other users within UAS. The available courses can be found under the headings below.

Expand All

Course Duration Description Format Booking
College Graduate Admissions course 3.5 hours Description Classroom Book
College Records: Members and Groups 3.5 hours Descripton Classroom Book
College Undergraduate Admissions: Single Certificate Verification in eVision 3.5 hours Description Classroom Enquire
College Undergraduate Admissions: Results Matching and Confirmation in eVision 3.5 hours Description Classroom Enquire

 

Course Duration Description Format Booking
Department/Division Graduate Admissions course 7.5 hours Description Classroom Book
Department/Division Graduate Admissions read-only course 3.5 hours Description Classroom Enquire
Department/Division Graduate Admissions Refresher Workshop course 1.5 hours Description Classroom Book
Department Undergraduate Admissions course 3.5 hours Description Classroom Enquire

Graduate Supervision Reporting in eVision

(for Super Users only)

3.5 Description Classroom Book

 

Course Duration Description Format Booking
Graduate Admissions: Quick and Individual Application Processing 3.5 hours Description Classroom Enquire

 

All training courses will take place at the IT Services Offices at 13 Banbury Road, OX2 6NN.

Refreshments
Tea, coffee and water will be available. There are several cafes and shops nearby to purchase lunch.

Parking
Unfortunately parking is not available at 13 Banbury road.

Accessibility

Information about special arrangements for our courses is available on the accessibility page.

In these terms and conditions:

  • "SSSC" means Student Systems Support Centre
  • "Courses Office" means the ITLC Courses Office at IT Services
  • "Applicant" means an individual who has submitted a booking form for a course
  • "Participant" means an individual who has a confirmed place on a course
  • "Booking form" means the booking form in the online course booking system
  • "In Writing" means by letter/email/fax
  • SSSC courses can be booked by all current members of Oxford University.
  • Applicants should complete the online booking form.
  • Applicants must ensure that they have attained any prerequisite knowledge and completed any pre-course activities as set out in the course description.
  • At the time of booking applicants, must confirm that they agree to our terms and conditions.
  • If a course is full applicants can join a waiting list. Applicants should cancel their waiting list place if at any stage it is no longer required.
  • Applicants will be contacted by email if a place becomes available. Places sometimes become available at short notice due to late cancellation by participants. We are aware, and regret, that last minute notification of a course place may not be helpful to all.
  • Acknowledgement of the booking and joining instructions will be sent via email to the address attached to the participant's Oxford Single Sign On.
  • There is no charge for SSSC courses. 
  • If at any stage a participant finds that he/she cannot attend a course the course place must be cancelled. Ideally, at least three full working days' notice should be given as this gives another applicant enough notice to attend.
  • Course places must be cancelled online
  • Even if a participant finds they cannot attend at the last minute, he/she must still contact the courses office as we can often still fill the place. In these circumstances, please contact us.
  • On occasion, unforeseen circumstances may require the SSSC to cancel a course. In such circumstances the course providers will give as much notice as possible and endeavour to organise another course date. 
  • If a participant fails to attend a course then their training record will display this as a 'no show'.
  • Transfers and substitutions are not normally possible. Participants should cancel a place and rebook. If in doubt please contact us.

Participants can manage their bookings entirely online using their My Courses. The following features are available:

  • Check courses you have booked and status of booking (confirmed/waiting list)
  • Cancel a booking
  • History of course attendance
  • An online record of course bookings is available in My Courses.
  • A certificate will be emailed after the course. The certificate of attendance can be used as part of an attendee's personal development portfolio as a record of skills development.
  • It is the responsibility of course participants to ensure that records of their course attendance are obtained before they leave the University as it is not always possible to supply these retrospectively.
  • Any eVision or other student systems related access requiring training will be granted only on the course being satisfactorily completed.
  • Information about special arrangements for our courses is available on the accessibility page.
  • The location of each course is listed in the schedule section of the course description and in the confirmation and reminder emails.
  • Most courses take place at IT Services, 13 Banbury Road, however locations do vary so please do make careful note of the location of the course you are attending.
  • Participants should arrive 15 minutes prior to the advertised start time. This will ensure you have sufficient time to book in.
  • Courses start promptly at the advertised time. If a participant is delayed we ask that he/she contact SSSC Training to advise us.
  • If a participant arrives late they may be unable to fully participate in the course, will need to rebook.
  • If a participant is unable to stay for the duration of the course this must be discussed with the teacher.
  • Refreshments and lunch are not provided unless stated. There is however a refreshment area close to the Thames Suite lecture rooms at IT Services where there are hot and cold drink and snack vending machines. Facilities at other training venues vary. For more information please contact the training provider.
  • Note: no eating or drinking is permitted in the Thames Suite IT rooms.
  • We cannot accept responsibility for any items lost or mislaid on University premises. Any items found in the course registration area or Thames Suite rooms will be taken to lost property at Reception.
  • Unless stated in the course description, each participant will be provided with a computer with appropriate software and settings. If students are required to bring their own laptop/install software this will be stated in the course description. For courses where a class computer is provided, we recognise that participants may prefer to bring their own computer.
  • Please see the IT Learning Centre BYOD guidelines.
  • Participants are asked to complete an online evaluation survey in the classroom at the end of the course. In some instances the evaluation may be emailed to the participant after the course to allow feedback to be submitted.
  • Participants must adhere to the University's health and safety procedures and policies.
  • Smoking is not allowed in any part of the building.
  • Any personal details provided to the course providers will be processed in accordance with the principles of the Data Protection Act 1998 and the University's Privacy Policy. They will be recorded on the course booking system and database and not used for any other purpose than enabling us to organise the SSSC training programme and for monitoring and evaluation purposes.
  • For more information about our privacy policy and how we use data gathered via this website please read the IT Learning Centre privacy policy.
  • Oxford University takes copyright seriously. Some of our materials are available under an open educational resource licensing agreement but others are not. Before reusing or distributing any of our materials please contact us.
  • Participants must not record courses without prior consent of the teacher and the course providers.

Systems Availability

All student systems available!

Please also see the Systems Availability page and Notices page for further information on
planned downtime.

 

Contact us


student.systems@admin.ox.ac.uk
01865 (2)84848

Opening Hours: 
08:30 - 17:00 Mon - Fri
(excl. BHs & fixed closure days)

Gibson Building, Ground Floor
Radcliffe Observatory Quarter
Woodstock Road
Oxford OX2 6GG

 
1 Start 2 Complete
List of site pages