Graduate Supervision Reporting (GSR) in eVision
GSR is used by graduate students, supervisors, college advisors, and Course Directors/DGSs to review students’ academic progress.
To access Graduate Supervision Reporting (GSR) you need to login to eVision and choose the Supervision Reporting menu.
To find out more about what students, academic and administrative staff are able to do in GSR please see the Overview of Access webpage. For guidance on how graduate students and relevant staff use GSR see the How Reporting Works in GSR web page. For any other questions see the Frequently Asked Questions (FAQs) and the User Guides web pages.
Overview
GSR is used by graduate students, supervisors, college advisors, and Course Directors/DGSs to review students’ academic progress.
- Students access GSR in Student Self Service
- Academic and administrative staff access GSR in eVision (see right-hand menu)
When your reporting window opens, you will receive an automated email notification with everything that you need to get started in GSR.
Automated GSR notifications
Latest Updates
The standard reporting windows for the current academic year are listed below. Certain courses have alternative reporting windows, and where this is the case, your department will let you know. You will be reminded by an automated GSR email notification sent to you when your reporting window opens.
Michaelmas Term 2023
| Open | Close | |
|---|---|---|
| Student | 20/11/2023 | 08/12/2023 |
| Supervisor | 11/12/2023 | 12/01/2024 |
| DGS/Course Director/College Advisor | 15/01/2024 | 16/02/2024 |
Hilary Term 2024
| Open | Close | |
|---|---|---|
| Student | 26/02/2024 | 15/03/2024 |
| Supervisor | 18/03/2024 | 12/04/2024 |
| DGS/Course Director/College Advisor | 15/04/2024 | 24/05/2024 |
Trinity Term 2024
| Open | Close | |
|---|---|---|
| Student | 03/06/2024 | 21/06/2024 |
| Supervisor | 24/06/2024 | 19/07/2024 |
| DGS/Course Director/College Advisor | 22/07/2024 | 23/08/2024 |
Long Vacation 2024
| Open | Close | |
|---|---|---|
| Student | 02/09/2024 | 20/09/2024 |
| Supervisor | 23/09/2024 | 18/10/2024 |
| DGS/Course Director/College Advisor | 21/10/2024 | 15/11/2024 |
In addition to the Student Systems Support Centre, which can help with queries about using GSR, super users in divisions will be able to provide local support. Super user contact details are listed below.
| Division | GSR super user contacts |
|---|---|
| Department of Continuing Education | Contact pgr@conted.ox.ac.uk |
| Humanities |
Erica Saracino erica.saracino@humanities.ox.ac.uk Jeremy Moyse jeremy.moyse@humanities.ox.ac.uk Pádraig O’Connor |
| Medical Sciences |
graduate.studies@medsci.ox.ac.uk Chris Higham
Teresa Greenwills John Wells Stephanie Tourbier |
| MPLS |
graduate.studies@mpls.ox.ac.uk Helen Beauchamp |
| Social Sciences |
Andy Garlick Clarice Hoole |
eVision Graduate Supervision Reporting
Description:
In some cases, peoples' titles may not show correctly in Graduate Supervision Reporting.
System area:
Supervision Reporting: dashboards.
Workaround:
The source of this data can be amended by your local HR person or team.
Description:
This issue will affect Course Directors and DGSs with more than 100 contacts. On saving and submitting a report from the dashboard, there is an option to continue to the next report in the list, without returning to dashboard. Using this function, when you reach the final report on the page, the only option is to return to dashboard, there is no option to move forward to the next report on the subsequent page.
System area:
Supervision Reporting: dashboards.
Workaround:
When you have reached the end of the list of records on the page, you will need to return to the dashboard in order to continue.
Description:
If GSR access for a subject administrator, Course Director or DGS is made historic, the corresponding section still appears in GSR and related functionality may or may not work, depending on the user's other access in GSR.
System area:
Supervision Reporting: manage user access.
Workaround:
The Student Systems Support Centre will be able to update this.
Description:
When re-enabling access for a user, no automated email notification is sent to the user them telling them they have been given access.
System area:
Supervision Reporting: manage user access.
Workaround:
The workaround is currently to tell the user by sending a manual email.
System Availability
All student systems available!
Please see the Systems Availability page for the status of each system. For scheduled downtime please see the Notices page for more information.
Contact us
Student Systems
student.systems@admin.ox.ac.uk
01865 (2)84848
Opening Hours:
08:30 - 17:00 Mon - Fri
(excluding bank holidays & fixed closure days)
