Guidance for staff on student administration and support
To find out more about what students, academic and administrative staff are able to do in GSR please see the Overview of Access webpage. For guidance on how graduate students and relevant staff use GSR see the How Reporting Works in GSR web page. For any other questions see the Frequently Asked Questions (FAQs) and the User Guides web pages.
Training is available for Super Users. Please see the Training pages for further information.
GSR is used by graduate students, supervisors, college advisors, and Course Directors/DGSs to review students’ academic progress.
When your reporting window opens, you will receive an automated email notification with everything that you need to get started in GSR.
The Hilary Term 2019/20 reporting window opened for students on Monday 2nd March. Students will be able to submit self assessment reports up to noon on Friday 20th March. The supervisor window opens on Monday 23rd March and closes at noon on Friday 17th April. Directors of Graduate Studies (DGS) and College Advisors will be able to submit reports up to Friday 29th May. Training and quick reference guides are available for students on the Oxford Students website and for staff on the Student Systems website.
A number of layout and navigation changes have been introduced into GSR prior to the opening of the supervisor reporting window. Please see the Notices page of the Student Systems website for more details.
If you have any enquires or encounter technical issues please contact the Student Systems Support Centre.
The standard reporting windows for the current academic year are listed below. Certain courses have alternative reporting windows, and where this is the case, your department will let you know. You will be reminded by an automated GSR email notification sent to you when your reporting window opens.
In addition to the Student Systems Support Centre, which can help with queries about using GSR, super users in divisions will be able to provide local support. Super user contact details are listed below.
In some cases, peoples' titles may not show correctly in Graduate Supervision Reporting.
Supervision Reporting: dashboards.
The source of this data can be amended by your local HR person or team.
This issue will affect Course Directors and DGSs with more than 100 contacts. On saving and submitting a report from the dashboard, there is an option to continue to the next report in the list, without returning to dashboard. Using this function, when you reach the final report on the page, the only option is to return to dashboard, there is no option to move forward to the next report on the subsequent page.
Supervision Reporting: dashboards.
When you have reached the end of the list of records on the page, you will need to return to the dashboard in order to continue.
If GSR access for a subject administrator, Course Director or DGS is made historic, the corresponding section still appears in GSR and related functionality may or may not work, depending on the user's other access in GSR.
Supervision Reporting: manage user access.
The Student Systems Support Centre will be able to update this.
When re-enabling access for a user, no automated email notification is sent to the user them telling them they have been given access.
The workaround is currently to tell the user by sending a manual email.
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