Guidance for staff on student administration and support
The Submissions and Research Degrees team oversees the submissions processes for both taught and research degree students. The team also manages the administration of the University’s Higher Doctorates.
Departments play a key role in supporting submissions by entering assessment deadlines into eVision.
Taught degree submissions include the submission of work by undergraduate and postgraduate taught degree students. They are submitted in one of the following ways, with increasing use of online submission methods:
Assessment deadlines - Assessment submission deadlines are published in the Examination Regulations and Course Handbooks. There is a central deadlines calendar available in eVision which holds data on the deadlines and methods of submission for each assessment item.
Role of departments:
Assessment submission deadlines are entered into eVision in November each year, once course Assessment Reviews have been completed. Our Quick Reference Guide has full details on this quick and easy process.
Notification of Late Submission of Written Work - Late submission of work will be reported to the Exam Board by the Submissions team. Information for students is given on the submissions webpage. Further information for staff is available in the Examinations and assessments framework (EAF).
If submitted work is received after the designated deadline, the Chair of the Exam Board, the student and relevant college officer will receive an email notification of the late submission. The student will be required to pay an administration fee of £60 (in 2020/21). If the submission is not received on the day of the deadline, the student may also not be allowed to remain in the examination. Students should consult their college office or senior tutor as a matter of urgency if they suspect they will be late in handing work.
Online submissions - Departments are encouraged to use online submissions via WebLearn as their summative assessment submission method, and should contact the Submissions team in the first instance to discuss moving from hard copy submissions.
The Submissions team have a WebLearn site for Online Submissions Information. Please contact the submissions team for access to this site.
Departments are reminded that use of Turnitin – whether for all submissions or for a sample thereof – is subject to all academic and administration staff involved having attended the training course run by IT Services.
firstname.lastname@example.org to set deadlines and for advice on using the system, including setting up the anonymous submission facility
WebLearn@it.ox.ac.uk for technical support;
email@example.com for advice on regulation changes;
firstname.lastname@example.org for advice about using Turnitin;
email@example.com to report instances of system failure.
Detailed information regarding Graduate Research Degrees stages and all progression forms are available on the Graduate on-course guidance pages of the Oxford Students website. Further information is available on the Research examinations pages of the Oxford Students website and on the GSA WebLearn.
If you have any queries regarding research degree submissions, contact firstname.lastname@example.org.
Higher doctorates are earned awards of the University, with the fundamental purpose of recognising excellence in academic scholarship.
Full information can be found on the Higher Doctorates webpage and the regulations can also be viewed online.
Research Degrees: email@example.com
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