Guidance for staff on student administration and support
The Submissions and Research Degrees team oversees the submissions processes for both taught and research degree students. The team also manages the administration of the University’s Higher Doctorates.
Departments play a key role in supporting submissions by entering assessment deadlines into eVision.
Taught degree submissions include the submission of work by undergraduate and postgraduate taught degree students. They are submitted in one of the following ways, with increasing use of online submission methods:
Assessment deadlines - Assessment submission deadlines are published in the Examination Regulations and Course Handbooks. There is a central deadlines calendar available in eVision which holds data on the deadlines and methods of submission for each assessment item.
Role of departments:
Assessment submission deadlines are entered into eVision in November each year, once course Assessment Reviews have been completed. Our Quick Reference Guide has full details on this quick and easy process.
Notification of Late Submission of Written Work - Late submission of work will be reported to the Exam Board by the Submissions team. Information for students is given on the submissions webpage. Further information for staff is available in the Policy and Guidance for examiners Section 9.
If submitted work is received after the designated deadline, the Chair of the Exam Board, the student and relevant college officer will receive an email notification of the late submission. The student will be required to pay an administration fee of £60 (in 2020/21). If the submission is not received on the day of the deadline, the student may also not be allowed to remain in the examination. Students should consult their college office or senior tutor as a matter of urgency if they suspect they will be late in handing work.
Online submissions - Departments are encouraged to use online submissions via WebLearn as their summative assessment submission method, and should contact the Submissions team in the first instance to discuss moving from hard copy submissions.
Regulations and guidance for the use and interpretation of Turnitin in university examinations can be found in Annex L of the Policy and Guidance for examiners.
Please contact the Submissions team if you require access to this site.
For online submissions technical help, contact WebLearn@it.ox.ac.uk.
For Turnitin support, contact email@example.com.
Detailed information regarding Graduate Research Degrees stages and all progression forms are available on the Graduate on-course guidance pages of the Oxford Students website. Further information is available on the Research examinations pages of the Oxford Students website and on the GSA WebLearn.
If you have any queries regarding research degree submissions, contact firstname.lastname@example.org.
Higher doctorates are earned awards of the University, with the fundamental purpose of recognising excellence in academic scholarship.
Full information can be found on the Higher Doctorates webpage and the regulations can also be viewed online.
Research Degrees: email@example.com
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