The Camera Ready Copy (CRC) should be submitted no less than five weeks before the first day of the examination.
ALTERNATIVE ARRANGEMENT PAPERS (e.g. font size 14, double spacing) should be provided at the same time as the standard examination paper 5 weeks before the day of the examination.
BRAILLED PAPERS are required nine weeks in advance.
Electronic copies may be submitted on a USB stick or through a secure WebLearn site. Electronic copies should be in Portable Document Format (PDF) and saved as the assessment item number (e.g. A12345W1). If submitting CRC via WebLearn, all copies should be saved in a folder specifically for the Examination Schools and clear instructions should be provided as to where the folder can be found. Only the final version should be saved in this folder, and only after it has gone through a rigorous checking process by the department/faculty.
Electronic copies of papers should never be emailed or uploaded via a standard Weblearn site.
Hard copies may be submitted by placing two camera ready copies into a plastic wallet and submitted to the Examination Operations Supervisor. Hard copies should not be photocopies. Hard copies may be delivered Monday to Friday between 8:30 a.m. and 5 p.m.
Details of any special printing or reproduction requirements (e.g. punched hole in question paper, photographs to be reproduced, colour images) should be submitted alongside the CRC. Examiners should note that reproduced photographs and images may not be as clear as the originals, and should check legibility on the version to be given to the candidates (not CRC) in good time.
In the case of papers for Joint degrees or dual reference exam papers, examiners should discuss which department is responsible for submitting the examination paper, in order to avoid both departments submitting the same paper.
Requirements for Camera Ready Copies (CRC)
Camera ready copies should be on A4 paper, printed single sided. Papers should not be stapled.
Care should be taken to make sure that the margins are no smaller than 26 mm or 2.6 cm at the top and bottom of the page and 21 mm or 2.1 cm at the left and right sides of the page.
The cover page should not contain any questions, only headers and rubric, including information on any materials or special stationery provided, and, where appropriate, any items which the candidate is permitted to bring, e.g. calculator and any materials that are being provided with the exam paper (e.g. Law Statutes).
It should have the paper reference number (as shown on the entry statistics, (e.g. A12345W1) at the top left-hand corner. The title(s) of the examination(s) and the paper title(s) should be stated clearly.
Case studies and other attachments should be listed on the cover page. The cover must state “Please do not turn over until told to do so.”
The reference number should be included at the bottom left-hand corner of the second and all subsequent pages.
The sequence of page numbers starts with the front (cover) page, which is page 1. Page numbers should appear in the centre of the bottom line.
The instruction ‘turn over’ should appear on page 3 and if necessary on every subsequent odd-numbered page, placed at the bottom right-hand corner, within the typing area described above. Blank pages and the last page should be identified as such.
If a page has been intentionally left blank, this should be stated clearly on the paper.
If candidates are expected to write on the paper, this should be clearly stated on the cover and a space should be left on the top right of the cover asking candidates to write their candidate number. This is not required if candidates are expected to write their answers in script booklets.
Please see the example of how a CRC copy should look. You may wish to refer to OXAM to check on how past exam papers have been formatted.
Papers will be produced directly from CRC without enlargement or reduction. Copy should be as clear as possible, as there may be a slight loss of quality on reproduction. Best results are obtained by submitting the CRC electronically or by using a word-processor with a laser-quality printer. If images need to be reproduced to photographic quality, this should be notified clearly to the Examinations and Assessments team at the time of submission of the paper.
To improve the accessibility of papers, a sans serif font should be used of at least size 12. Text should be left aligned rather than justified. It is recommended that the use of italics, underlining and capitalisation of text is minimised as far as is possible.
If appropriate software is not available, drawings, symbols, accents, etc. may be added in black ink, using a fine pen. It may be best to produce diagrams (or passages of foreign-language text, etc.) separately and then paste them into position in the text (avoiding any surplus glue that might show on final copies).