It is the responsibility of the internal examiner to arrange the viva date with their co-examiner and the student before advertising the viva and confirming the date to the Submissions and Research Degrees Team.
The internal examiners are sent a GSO.9 form (viva notice form), minor corrections notice, and a report form with the hard copy of the thesis. Depending on the stage of the examination, both examiners are also sent a GSO.10 form (claim form). Duplicate copies of these forms can be requested from the Submissions and Research Degrees Team, and under no circumstances should forms issued for another student be used or modified.
Report forms should be returned to the relevant Graduate Studies Assistant (GSA), details of which are on the last page of the document.
Once the relevant Board has ratified the result, their GSA will notify the Submissions and Research Degrees Team of the outcome, who will in turn formally notify the candidate and log the result on the Student System.
For more information, please visit: Research student examinations FAQ page