How does a student complete registration?
New students will receive an email reminder from the Data Quality Team (using the firstname.lastname@example.org e-mail address) about completing registration when the registration window opens (see dates in next section). Current students will also receive a reminder on the anniversary of the first term they started each year i.e. for some students this may be Hilary or Trinity term.
Students will need to log-in to Student Self-Service with their single sign-on details and will then need to go through each section in turn to confirm personal and course details are correct and to add any additional required information e.g. emergency contact details, funding source, future career plans etc. There are 12 pages to work through which include their personal details, disability, contact details, study abroad plans, career plans and also a chance to opt into the right to vote. On some pages they have the option to send an email if details are not correct to get this amended.
It will take most students around 15 minutes to complete and help for completing the sections is available on the student webpages.
When does the registration period open?
New students and current students (on the annual anniversary of the first term they started at Oxford) will be able to complete registration on Student Self Service between these dates:
• Michaelmas term: 1 September until Friday of 1st week i.e. mid October
• Hilary term: 1 January until Friday of 1st week i.e. late January
• Trinity term: 1 April until Friday of 1st week i.e. late April
How does the registration process differ for new and current students?
New students have to follow two steps:
- They need to complete online registration on Student Self-Service when they have their SSO log-in details and the registration window is open: and...
- Students need to be enrolled by the college (or department if they do not have a college). This will require the college/department checking documents and then enrolling the student in eVision section of eVision (see next tab on how to do this).
Note that new students will only have access to complete the registration process on their Student Self-Service portal once they have returned their university card form and received their single-sign on details from IT Services. Students who complete their registration in their first year will gain full access to all functionalities within Self Service (including generating an Enrolment Certificate) once they have been enrolled by their college/department.
Current students only have to complete one step:
Current students progressing to the second/third/fourth year of the same course, only have to complete online registration, and do not need their college/department to enrol them. Once completed, they can download the enrolment certificate for that academic year. Registration is on the anniversary of the term they first started at Oxford and only requires completing once a year. If they complete one Oxford course e.g. BA and progress to another Oxford course e.g. Masters they will need to complete both steps as above.