Guidance for staff on student administration and support
Each college and department senior management body will entrust its responsibility to disabled students to particular members of staff. In most cases, responsibilities will be split between a senior member of staff who is able to take strategic oversight of provision (the Disability Lead), and an operational member of staff who can be the principal point of contact for arranging and implementing individual reasonable adjustments (the Disability Coordinator).
Each senior management body will appoint both a Disability Lead and a Disability Co-ordinator. In some cases, it might be appropriate for a single member of staff to carry out both of these roles. In other cases, colleges and departments might elect to share the associated responsibilities associated with a particular role between staff members. These individuals will be mindful of the need for sensitive and confidential communications. They will be able to act creatively to identify and seek to overcome barriers disabled students face in relation to their studies at Oxford and take steps to remove them where possible.
In order for the Disability Lead and Disability Coordinator to operate effectively, it is important that staff and students within their college or department can identify them easily, and understand the nature of their responsibilities. This is particularly the case where more than one individual undertakes the responsibilities of the associated roles. Therefore, the occupants of the roles should be advertised on the institution’s website, along with their role description and contact details. Where one person is fulfilling both sets of responsibilities, this should also be made clear.
Disability Advisory Service
3 Worcester Street
Oxford, OX1 2BX